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10/3/24 Work Session and Special Meeting Agendas

 

MATTITUCK PARK DISTRICT 

WORK SESSION AGENDA 

THURSDAY, October 3, 2024 - 6:00 PM  

 

Kevin Byrne, Chair        Stephen Kiely, Esq., Legal Counsel 

Denise Geis, Deputy Chair Chris Shashkin, District Clerk  

Alexandra Getches, Commissioner Lyle Girandola, Treasurer  

           Abigail Field, Recording Secretary 

Benjamin Heins, Facilities Manager 

 

AGENDA SUBJECT TO CHANGE 

 

Call to Order 

Pledge 

 

Facilities Update – B Heins  

 

Discussion Matters: 

  • Housekeeping: 

    • Employee handbook: Where does this stand? What is the action item to get this to completion? 

    • Procurement policy: Given the current policy, inflation, and the Town of Southold’s policy for comparison, do we want to make any changes? What? 

  • Fundraising/cost cutting: 

    • Grants: Do we want to pursue them at all? If so, any guidance on grant types to ignore (match required, reimbursement grants) 

    • Fundraising: What are we allowed to do? Can we sell naming rights to benches and trees? 

    • Volunteerism: Do we want to organize volunteers? 

  • Other topics: 

    • Dog park grand opening? How to publicize the opening/inform residents/get credit 

    • 2025 Rate Structure 

    • Updated survey for Peconic Bay Park: Status and next steps? 

    • Easement with Jennifer Ashe for Wolf Pit 

    • Resolutions to be voted at special meeting  


Executive Session, if Necessary  


SPECIAL MEETING AGENDA 

Mattituck Park District 

Board of Commissioners Special Meeting 

Thursday October 3, 6 p.m./after the work session 

 

Presiding Commissioners Kevin Byrne, Chairman  

Denise Geis, Deputy Chair Alexandra Getches, Commissioner 

Chris Shashkin, District Clerk           

Stephen F. Kiely, Esq., Legal Counsel 

Lyle Girandola, Treasurer 

Abigail Field, Recording Secretary 

 

Call to Order  

 

Agenda Subject to Change 

PUBLIC COMMENT SESSION ON AGENDA ITEMS 

 

RESOLUTION 2024-80 RESOLUTION TO PUBLISH A REQUEST FOR PROPOSALS FOR SNOWPLOWING FOR WINTER 2024-2025 

WHEREAS, the Board of Commissioners of the Mattituck Park District recognize the need to keep the parking lots and sidewalks of its facilities at Veterans Memorial Park, Bailie Beach Lodge, Peconic Bay Park, Breakwater Beach Park, Love Lane Boathouse, and Aldrich Lane Fields safe and accessible;  


WHEREAS, a Request for Proposal (RFP) must be published to invite qualified contractors to submit their proposals for consideration by the Mattituck Park District; and 


WHEREAS, said RFP will outline all relevant details of the project, including scope, specifications, timelines, and submission requirements, in accordance with the standards and procedures customary to municipal park district projects; 


NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mattituck Park District hereby authorizes the creation and publication of a Request for Proposals (RFP) to be published for the contract for snow removal services for the 2024-25 winter season. 

RESULT:   Motion by  

 

RESOLUTION 2024-81 RESOLUTION TO PUBLISH A REQUEST FOR PROPOSALS FOR LANDSCAPING SERVICES AT MATTITUCK PARK DISTRICT PROPERTIES FOR 2025 


WHEREAS, the Board of Commissioners of the Mattituck Park District are committed to maintaining the health, beauty, and utility of its properties, all of which require landscape maintenance services through the year;  


WHEREAS, a Request for Proposal (RFP) must be published to invite qualified contractors to submit their proposals for consideration by the Mattituck Park District; and 


WHEREAS, said RFP will outline all relevant details of the project, including scope, specifications, timelines, and submission requirements, in accordance with the standards and procedures customary to municipal park district projects; 


NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mattituck Park District hereby authorizes the creation and publication of a Request for Proposals (RFP) to be published for the contract for landscaping services for the 2025. 


RESULT:   Motion by  


RESOLUTION 2024-82 RESOLUTION TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF ENVIRONMENTAL CONSERVATION TO REBUILD A GROIN AT PECONIC BAY PARK  

 

WHEREAS, the beach at the Mattituck Park District Peconic Bay Park property has almost completely eroded away, leaving only the choices of retreat or building a truly beach-replenishing groin akin to the one prior to the current groin at the property; 

 

WHEREAS, a groin that would be effective is longer than currently allowed by the Department of Environmental Conservation (DEC), but the DEC can grant permission on a case-by-case basis to nonetheless allow people to build such groins, if persuaded the groin is appropriate; 

 

WHEREAS, the Commissioners have reviewed the application prepared for them at no cost to the park district by adjacent property owners and found it complete and ready for submission; 

 

WHEREAS, the Commissioners are submitting this application in order to start the conversation with the DEC about allowing an effective groin to be built, and make no commitment to building such groin even if allowed; 

 

WHEREAS, the Commissioners are committed to not wasting Park District resources; 

 

NOW, THEREFORE, BE IT RESOLVED, that the Board of the Mattituck Park District hereby agrees to submit the application and application fee prepared for them by the adjacent property owners.  

    

RESULT:   Motion by 

 

General Public Comment: 

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Thursday October 3, 6 pm: Mattituck Park District Work Session Thursday October 17, 6 pm: Mattituck Park District Regular Meeting

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